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Privacy Policy
Privacy Policy
Effective from January 1, 2026At KEC Educations, your privacy is fundamental to how we operate. This Privacy Policy explains what personal information we collect from you, how we use it, who we share it with, and what rights you have over your data.
Since 1993, we have guided more than 18,000 Nepali students toward their international education goals — and throughout, we have handled every client's personal information with strict confidentiality and care. This policy formalizes that commitment.
- Organization : KEC Educations
- Established : 1993
- Location : Putalisadak, Kathmandu, Nepal
- Email : info@keceducations.com
- Phone : +977 9822499640
- Last Updated : January 1, 2026
No Data Selling
We never sell, rent, or trade your personal information to third parties.
Secure Storage
Your documents and data are stored securely with restricted staff access.
Your Rights
Access, correct, or delete your data at any time by contacting us.
Transparent Use
We only use your data to deliver the services you signed up for.
1. Introduction
KEC Educations ("we", "our", or "us"), headquartered at Putalisadak, Kathmandu, Nepal, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and safeguard your personal information when you visit our website keceducations.com or use our consultancy, test preparation, and visa assistance services.
By using our services or submitting your information to us, you consent to the practices described in this policy. This policy applies to all clients, prospective clients, website visitors, and anyone who interacts with KEC Educations in any capacity.
2. Information We Collect
We collect the following categories of personal information:
Personal Identification Information
Full name, date of birth, gender, nationality, passport number, and photograph.
Contact Information
Home address, phone number, email address, and emergency contact details.
Academic Information
Educational qualifications, transcripts, certificates, English proficiency scores (IELTS, PTE, SAT, etc.), and statement of purpose.
Financial Information
Bank statements, sponsorship documents, and scholarship details — collected solely for visa and application purposes.
Technical Data
IP address, browser type, device type, pages visited, time spent on site, and referral source — collected automatically when you visit keceducations.com.
Communication Records
Records of emails, messages, and consultations between you and KEC Educations staff.
3. How We Collect Information
We collect information through the following means:
- Directly from you – When you fill out our inquiry form, register for counseling, enroll in test preparation classes, or submit documents for visa or university applications.
- From our website – Via cookies, analytics tools, and contact forms on keceducations.com.
- From third parties – Including partner universities, immigration agents, and testing bodies, where relevant to your application.
- From social media – If you contact us through Facebook, Instagram, WhatsApp, or TikTok, we may retain those communications.
4. How We Use Your Information
Your information is used exclusively for the following purposes:
- To provide study abroad counseling, application assistance, and visa documentation support.
- To enroll you in IELTS, PTE, SAT, or other test preparation programs.
- To communicate with partner universities and institutions on your behalf.
- To prepare and submit visa applications to relevant embassies or immigration authorities.
- To send you updates, appointment reminders, and important notifications related to your application.
- To improve our services, website performance, and client experience.
- To comply with legal and regulatory requirements in Nepal and destination countries.
- To send promotional communications about our services — you may opt out at any time.
We do not use your information for automated decision-making or profiling.
5. Information Sharing and Disclosure
KEC Educations does not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
With Universities and Institutions
We share your academic and personal information with universities or colleges to which you are applying, with your knowledge and consent.
With Visa and Immigration Authorities
We submit your documents to embassies, high commissions, or immigration departments as required for your student visa application.
With Test Bodies
IELTS, PTE, and SAT registration details may be shared with relevant testing organizations.
With Service Providers
We may engage third-party service providers (e.g., courier services, document verification agencies) who process data strictly on our behalf under confidentiality agreements.
For Legal Compliance
We may disclose information if required by Nepalese law, court order, or governmental authority.
6. Cookies and Tracking
Our website keceducations.com uses cookies to enhance your browsing experience and gather analytical data.
Types of cookies we use
Essential cookies – Required for basic website functionality (session management, security).
Analytics cookies – We use tools such as Google Analytics to understand how visitors use our site. This data is anonymized and aggregated.
Marketing cookies – May be set by Facebook Pixel or similar tools to measure the effectiveness of our social media campaigns.
You can control or disable cookies through your browser settings. By continuing to use our website, you consent to our use of cookies as described above.
7. Data Security
KEC Educations takes reasonable and appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, or alteration.
- Secure storage of physical documents in locked facilities.
- Password-protected digital records and systems.
- Restricted staff access to client data on a need-to-know basis.
- Regular review of our data handling and security practices.
While we take every reasonable precaution, no method of data transmission over the internet is completely secure. In the event of a data breach that affects your personal information, we will notify you and relevant authorities as required by law.
8. Data Retention
We retain your personal information for as long as necessary to provide the services you have requested, comply with legal obligations, resolve disputes, and enforce our agreements.
Typically, client records are retained for a minimum of 5 years after the conclusion of services. Academic and visa documents may be retained longer if required by law or institutional partners. After the retention period, we securely delete or anonymize your data.
9. Your Rights
As a client or website visitor, you have the following rights regarding your personal information:
- Right to Access – Request a copy of the personal data we hold about you.
- Right to Correction – Request correction of inaccurate or incomplete data.
- Right to Deletion – Request deletion of your data, subject to our legal obligations to retain certain records.
- Right to Withdraw Consent – Withdraw consent for promotional communications at any time.
- Right to Complain – Lodge a complaint with the relevant data protection authority in Nepal if you believe your rights have been violated.
To exercise any of the above rights, please contact us at info@keceducations.com. We will respond within 14 working days.
10. Children's Privacy
Our services are primarily directed at students aged 16 and above. We do not knowingly collect personal data from children under the age of 16 without the explicit consent of a parent or legal guardian.
If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us at info@keceducations.com and we will delete such information promptly.
11. Changes to This Policy
KEC Educations reserves the right to update or modify this Privacy Policy at any time. When we make significant changes, we will update the "Last Updated" date at the top of this page and post a notice on our website or notify registered clients via email.
We encourage you to review this policy periodically. Continued use of our services after any changes constitutes your acceptance of the updated policy.
12. Contact and Grievances
If you have any questions, concerns, or requests regarding this Privacy Policy, please contact our Privacy Officer:
- KEC Educations, Putalisadak, Kathmandu, Nepal
- Phone: +977 9822499640
- Email: info@keceducations.com
- Office Hours: Sunday – Friday, 9:00 AM – 5:30 PM (Nepal Standard Time)
By using our services, you acknowledge that you have read and agreed to this Privacy Policy. Also see our Terms & Conditions. For questions, contact us.